Executive Assistant

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Responsibilities:

• Manage and organize calendars, ensuring schedules are up-to-date and appointments are well-coordinated.

• Handle incoming emails, sorting and responding appropriately.

• Coordinate the executive's daily activities, prioritizing tasks and ensuring smooth workflow.

• Manage travel plans and arrangements, including domestic and international trips.

• Process and track expenses, ensuring accurate records are maintained.

• Prepare and distribute meeting packages, ensuring all necessary materials are available.

• Manage communication and scheduling for board meetings, including coordination with 12 board members.

• Ensure all meeting preparations are completed efficiently, allowing the executive to be well-prepared for all engagements.

• Proactively identify potential issues and provide solutions.

• Utilize skills in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Calendar Management, Correspondence, C-Suite, Documentation, Meeting Minutes, Board reporting to perform tasks effectively.

Requirements

• Proven experience as an Executive Assistant or similar administrative role.
• Proficient in Microsoft Office Suite including Microsoft Excel and Microsoft Outlook.
• Experience in Concur and CRM software.
• Familiarity with C-Suite level correspondence and documentation.
• Strong organizational skills with the ability to manage calendar and schedule appointments.
• Capable of preparing board reports and taking meeting minutes.
• Excellent communication skills, both written and verbal.
• High attention to detail and problem-solving skills.
• Ability to handle confidential information.
• Demonstrated ability to work independently and collaboratively within a team.
• Must have a proactive approach to task and project management.
• Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Ability to multitask and prioritize daily workload.
• Strong analytical and decision-making abilities.

Send your resume to lizsuccessrecruiting@gmail.com

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